Shopify Accounting Tips to Manage Finance and Bookkeeping

Bookkeeping For Shopify Sellers

Download the extensive 54-page guide on how to spend less than an hour on your accounting and bookkeeping every month. If you’re running up to thousands of transactions regularly, it can be difficult and time-consuming to reconcile them. This is why instead of one-by-one, you should post your Shopify sales data in summary form and incorporate a cloud system to house it. A report states that organizations lose 5% of revenue every year due to fraud. The main reasons are that businesses aren’t careful enough when hiring someone or don’t have effective security systems to prevent incidents like this. Moreover, it takes a lot of time and effort to recover the stolen finances, and most companies fail to do so.

  • We recommend Xero or QuickBooks along with taxomate integration if you have a small business.
  • This will help you calculate your COGS accurately and provide valuable insights into your gross profit margins.
  • If you haven’t been entering your sales data into your books, you can benefit from our integration’s historical sync feature.
  • The true benefit of accurate bookkeeping is to monitor your business activity so you can learn from the past and make better decisions going forward.
  • Xero provides cloud-based accounting software for small and medium-sized businesses.
  • We’ll set your Shopify bookkeeping up so that they are powered by proven processes.

We have some great videos on understanding where to collect and how to setup sales tax settings in Shopify. You’ll probably come across different methods, tools, and opinions on how to do your Shopify accounting. Our goal with this article is to give you a comprehensive understanding of the things you should consider, along with various methods, so you can decide on what is best for you.

Sage Business Cloud Accounting

We have put together a Free Shopify Seller Accounting Spreadsheet which will help you as a new Shopify seller to keep track of your sales, refunds and fees. Now that we’ve discussed the challenges related to Shopify accounting let’s take a step back and review the basics of accounting as a discipline. Understanding these fundamentals will help you appreciate why specific tools exist for Shopify merchants and how they can benefit your business.

Bookkeeping For Shopify Sellers

Regularly reconcile your Shopify payments with your bank deposits to ensure all transactions are accounted for and match your records. For sales, ensure that every Shopify order is logged in your accounting software, including details like product name, price, customer information, and date of purchase. Automating this process can save time and reduce the risk of manual errors. Efficient bookkeeping is the backbone of successful Shopify businesses. By following best practices, or getting the assistance of Shopify accountants, you can streamline your financial management processes and gain valuable insights into your store’s performance. Another way to streamline your back office is to integrate NetSuite with your Shopify online store.

Accounting for Shopify: apps and integrations

Different rules apply depending on whether or not you have provided Shopify with your VAT number. The reason for this is that the place of supply for services and digital services are usually based on whether the supplier is working with a business (B2B) or consumer (B2C). You’ll need to account for these fees and ensure that you apply the correct VAT rates too.

Do you need an accountant for Shopify?

As a Shopify store owner, you likely want to grow your business and increase your sales. But growing your business can be challenging and requires careful planning, strategy, and execution. An accountant can help you achieve your business growth goals by providing financial expertise and guidance.

And it can help you understand whether you’ll need funding to grow your business. Inventory management is one of the most critical aspects of an ecommerce business. Without a clear picture of the goods you have in stock, you won’t be able to order, restock, store, and forecast your inventory levels to meet demand. Your business is always openTraditional brick-and-mortar stores can learn a lot from ecommerce. But if there’s one thing physical stores have over online businesses, it’s the ability to put a “closed” sign on the door.


Here are our top picks of the year to help bring your search closer to an end. Quickbooks is a beautiful tool that allows you to transition to their software with quick importing of spreadsheets seamlessly. It has several plans from which you can select to meet the needs of your business, and each of these is easily affordable. Accounting software is a computer tool that helps to record and report a company’s financial activities.

Bookkeeping For Shopify Sellers

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